According to HSE guidance, employers should ensure each user completes either a formal assessment or a self-assessment. These evaluations help identify poor posture, unsafe workstation setups, and risks such as:
Lack of back support or chair adjustability
Incorrect monitor height or distance
Extended periods of static posture
Glare or poor lighting
Risk of repetitive strain injuries
How to Complete a DSE Workstation Assessment at Home
A homeworking assessment can be carried out using:
The goal is to review each piece of DSE equipment and how it’s used. Assessments should consider the individual worker’s needs, not just generic guidelines. If needed, reasonable adjustments must be made in line with the Equality Act 2010.
Employers should maintain records of risk assessments and ensure assessments are repeated when circumstances change.
Free Download - DSE Risk Assessment Forms
To help you carry out DSE evaluations effectively, we’ve created two free resources: a DSE Risk Assessment Form for managers or assessors and a DSE Workstation Checklist for employee self-assessments. These templates follow HSE guidance and support good practice across your organisation.
Home Workstation Setup Tips
A safe home working environment starts with the right setup. Employers should support home workers by supplying, funding, or advising on:
Laptop Risers: Raise the screen to eye level to avoid neck strain.
External Keyboard and Mouse: Allow for better arm and wrist alignment.
Adjustable Chair: Proper back support reduces the risk of lower back and upper back pain.
Good Lighting: Avoid glare and reduce eye strain.
Workspace Layout: Forearms should rest comfortably, and feet should sit flat on the floor or a footrest.
Workstations don’t have to be high-tech, but they must align with ergonomic principles and allow for proper sitting posture.
Legal Duties for Employers: DSE and WFH
In the UK, employers have a legal obligation to protect their employees' health, whether they’re in the office or working remotely.
Key Employer Responsibilities:
Conduct risk assessments for remote workers.
Provide suitable training on safe screen use and workstation setup.
Ensure employees have access to suitable equipment (or guidance on obtaining it).
Monitor employee wellbeing, especially for long-term remote staff.
The HSE recommends following a structured DSE working-from-home policy, with clear expectations for both employer and employee responsibilities.
Employee Responsibilities When Using DSE at Home
Employees also play a role in ensuring their health and safety during work.
Good Practice for Employees:
Follow the setup guidance to ensure proper alignment and reduce the risk of injury.
Take frequent breaks to reduce eye strain and improve blood flow.
Report any problems, such as discomfort, poor equipment, or workspace limitations.
Adjust posture and layout throughout the day to prevent stiffness and burnout.
Sitting in the same position for long periods can lead to chronic pain, carpal tunnel syndrome, or disc herniation—so movement matters.
Other Considerations for WFH DSE Safety
Lone Working
Remote employees working alone may face added risks. Employers should have procedures in place to ensure communication and support are available. Learn more about how to overcome the challenges of lone working in this Knowledge Bank article.
Training
All DSE users, regardless of location, should receive proper training to help them set up their workspace, identify risks, and know when to seek help.
Hybrid Working
Even if employees split time between home and the office, each workstation they use should meet health and safety standards.
Final Thoughts
Safe remote working is an essential part of workplace health. With thoughtful planning, the right equipment, and shared responsibility between employer and employee, it’s possible to maintain both safety and comfort at home.
A home workstation doesn’t have to be complex, but it must be fit for purpose, adjustable, and suited to the individual needs of each worker.
If you're an employer looking to support staff with home-based training, we offer a CPD-certified DSE Training Course. Modules cover everything from workstation ergonomics to managing real risks from screen use.
